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Executive Assistant, C-Level Supportat CDW Careers

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Job ID: 19001258
Updated: Sep 08, 2019
Location: Lincolnshire, IL, United States


This Executive Assistant is a highly visible position and will contribute to the success of CDW through support of one of our key leaders on the executive team. In addition to the duties required to support day-to-day activity, this individual will work with other leaders and administrative staff to coordinate and prioritize meetings and projects and will drive excellence in corporate performance.

 

A successful candidate will be highly professional and exhibit a “can do” attitude at all times including proactively thinking through and executing responsibilities in ambiguous situations.  He or she should be able to develop exceptional internal and external relationships, including executives, partners, outside analysts as well as coworkers at all levels in the company and their administrative support. 

 

Key Areas of Responsibility

  • Manage the C-suite Executive’s calendar and scheduling, including all internal and external meetings
  • Field incoming phone calls, follow-up and resolve appropriately
  • Plan all aspects of the Executive’s travel
  • Prepare briefing documents for Executive meetings
  • Draft, prepare, format and proofread letters, memos, reports, spreadsheets, charts and professional presentations
  • Manage executive’s inbox: prioritize, flag, and folder items 

 

Responsibilities

  • Arrange Senior Leadership meetings, including locations, travel, accommodations, meeting rooms, catering, equipment/supplies, etc.  This may include board meetings and/or leadership offsites
  • Effectively interact with all stakeholders including internal and external customers
  • File and retrieve documents, reports and general mail
  • Prepare responses to correspondence containing routine inquiries and prepare follow up emails to attendees after meetings
  • Process expense reports and interview calendar and needs
  • Enter all invoices and create PO’s to ensure timely payment to Vendors
  • Maintain a variety of department lists
  • Maintain department and Senior level organizational charts
  • Special projects and additional duties as assigned to support specific Executive and department operations



Qualifications

Education and/or Experience Profile

  • 7+ years assisting executive-level management  
  • Bachelor’s degree or equivalent years of work experience

    Other Required Qualifications

    • Prior experience supporting a C-Suite Executive (CEO, GC, COO, CFO, or CHRO)  
    • Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint)

    • History of maintaining confidentiality in working with private and sensitive information.  

    • Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve

    • Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels  

    • Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including Executive leadership, along with external stakeholders
      • Demonstrated ability to take initiative and work independently with little direction.
        • History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines
          • Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends


            Job Category: Administrative
            Job Type: Full-Time
            Travel Percentage: 10%

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