Billing Specialistat CDW Careers

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Job ID: 20000542
Updated: Feb 13, 2020
Location: Madison, WI, United States

The Billing Specialist supports either Financial or Advertising accounting and is responsible for various billing tasks within those areas. Responsibilities include creation and accuracy of invoices and continual process improvement, as well as claiming funds at Partner websites. This role reconciles various expenses between the general ledger and other accounting databases. The Billing Specialist interacts with numerous internal departments to complete the billing process.

Key Areas of Responsibility
  • Effectively communicate with internal and external contacts.
Other Responsibilities
  • Assist with month end close tasks.
  • Work closely with internal teams to ensure accuracy of data used for billing.
  • Process credit memos.
  • Review billing tasks and identify processes improvements for better efficiency.
  • Act as a backup for team members and aid management as necessary.
  • ATS Billing: Create invoices for appropriate stakeholders, ensuring accurate content, supporting documentation and contact information.
  • ATS Billing: Maintain billing function, including reviewing data to validate complete and accurate data being invoiced to customers.
  • ATS Billing: Receive, research, and resolve internal and external stakeholder inquiries concerning account status. Respond to these inquiries in a timely and professional manner.
  • Advertising Accounting: Collect and organize all proof of performance related to advertising invoicing, including microsite items, general cooperative advertising and sponsored events.
  • Advertising Accounting: Create, track and follow up on claims created on Partner websites to generate payment to CDW.
  • Advertising Accounting: Oversee PA (Prior Approval) tracking for the appropriate Partners for all Advertising claims.
  • Advertising Accounting: Create and distribute Spiff, Compensated Positions and Miscellaneous invoices within AdWorks.
  • Advertising Accounting: Collaborate with Marketing to ensure all event documentation is collected and available on a timely basis.
  • Advertising Accounting: Reconcile advertising and merchandising expenses as directed.
  • Advertising Accounting: Review advertising expense accruals as directed.


Education and/or Experience Qualifications
  • High school diploma or equivalent.
Required Qualifications
  • Proficient with Microsoft Office Applications.
  • Excellent verbal and written communication skills, with the ability to effectively interact with all stakeholders including senior leadership.
  • Strong analytical skills with critical attention to detail.
  • Excellent customer service and creative problem-solving skills.
Preferred Qualifications
  • Bachelor’s Degree.
  • Accounting and/or billing experience.
Rev 02112020

Job Category: Finance
Job Type: Full-Time
Travel Percentage: 0%

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