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Associate Specialist, APat CDW Careers

Job ID: 
Focus Area: 
Post Date: 
Sep 08, 2021
Vernon Hills, Illinois
Employment Type: 

The Associate Specialist – Accounts Payable provides direct support for the processing of business transactions (inventory, non-inventory and/or services invoices, internal coworker expenses, payments for the company and/or coworker travel). Processing may be in the form of manual input, document imaging, and/or systematic upload into the Accounts Payable system of record.

This role ensures that expenses are properly reflected in the period for which they occur, and that contractual agreements are met to minimize costs to the organization.

The Associate Specialist may work with assigned vendor accounts, maintain various reports, and manage accurate record storage. This role is also responsible for first level discrepancy resolution.

Key Areas of Responsibility- Transaction Processing
  • Enter business transactions into the accounts payable system, using basic matching criteria, per the agreed service level agreement timelines.
  • Resolve first level discrepancies using analysis and several internal applications.
  • Communicate information to all necessary internal and external stakeholders, explaining transactions and resolving simple accounting related issues.
  • Maintain compliance with departmental and organizational regulations and policies.
  • Use various software applications, such as spreadsheets and databases, to assemble, manipulate and/or format data and reports.
  • Provide extended coverage for period end processing activities.
  • This role may also:
    • Maintain and analyze PeopleSoft eProcurement and/or Travel & Expense workflows, ensuring proper approval structure.
    • Maintain and update vendor master data in PeopleSoft.
    • Manage and run daily payment cycles.
    • Perform various audits.

Key Areas of Responsibility – Corporate Travel
  • Main point of contact to the workforce for travel support.
  • Maintain the corporate travel website.
  • Conduct ongoing training sessions for new coworkers to promote corporate travel policies and processes.
  • Prioritize outstanding airline tickets to ensure that unused tickets are utilized prior to expiration.
  • Build and maintain relationships with travel vendors.
  • Track and evaluate traveler recommendations with a view towards policy development and improvement.
  • Use various software applications, such as spreadsheets and databases, to assemble, manipulate and/or format data and reports.
  • Apply working knowledge of travel regulations and policies.

Education and/or Experience Qualifications
  • High School diploma or equivalent
  • 1 year of professional experience or some experience in Accounts Payable
Other Required Qualifications
  • Strong attention to detail
  • Ability to prioritize and process high volumes of transactions
  • Proven ability to analyze, interpret, and resolve first level discrepancies
  • Ability to work independently with supervisor direction
  • Solid verbal and written communication skills with the ability to effectively communicate with direct stakeholders
  • History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines
  • History of providing excellent customer service
  • Proficient in Microsoft Office applications
Preferred Qualifications
  • 1 year of experience in Accounts Payable
  • Associate’s Degree
  • Working knowledge of AS400 and/or PeopleSoft
  • History of Accounts Payable transaction processing and 2 or 3-way match criteria
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